Tell us a little more about your property type.
Do you manage Mobile Homes or Mobile Home Lots?
We are happy to assist with Mobile Home Communities in select counties in North Carolina, but we can only do so if (1) the tenant owns the trailer but not the lot or (2) if the owner entity owns both the lot and the trailer. If you are unsure, please contact our firm first to discuss.
Is your Property a LIHTC (aka Tax Credit) Community or is it part of a Project-Based HUD Subsidy Program (Sec. 8, Elderly, Disabled, etc...)?
Please specify which program(s) here:
Does your property accept tenants with individual housing subsidy vouchers (Housing Choice Vouchers/Sec. 8/Public Housing or any other local Housing Subsidy program)?
Please specify the percentage of your Units that have subsidized tenants in them, on average:
If your property is more than 30% HUD, Section 8, LITC, etc. we would like to discuss this with you first so that there are clear expectations about what we can and cannot do. Before you take the time to complete the registration form, please consider reaching out to our Client Registrations Team to discuss your property's specific needs. Please Email our Client Registrations Team before you complete our registration form.
Keep in mind that Section 8 Vouchers automatically convert a unit into a COVERED DWELLING under the CARES Act. So, 30 Day NTV must be sent to all voucher-holders.
Unfortunately, we are unable to accept Age-Restricted (aka Senior) Communities that are LIHTC or who participate in the Section 202 Supportive Housing for the Elderly. We can, however, work with Age-Restricted Communities that are 100% Market Rate Leases. For any residents at these communities who receive housing choice vouchers, we are unable to accept those specific cases.
Please consider uploading an export of your property list in Excel format. List should include full street address of each property (separate by street, city, state, zip) and also the current deeded owner's name. If you would like a sample, please let us know.
Please call our office to discuss your eviction needs before you complete this form. (704) 970-3900
This is the company that manages your property, but not necessarily the owner. Please include the full legal name of your on-site management company.
For student housing, be sure to enter the number of total beds rather than the number of apartments. This will give you more accurate statistical reports in the eviction software.
This is typically the corporate name for the entity that is the Owner of the Property. Usually an LLC or an LP, this is the name that appears on your property's deed.
This is the physical location of the property, not necessarily the address of the office. This is the address that is used to verify the deed and determine in which county your evictions are to be filed.
This is the address where the sheriff will mail copies of the summons and complaints. This is NOT your billing address.
This is the address where the sheriff will mail copies of the summons and complaints. This is NOT your billing address.
- Please be sure to provide your Billbox information below. It should contain "NXS VENE0683 - " followed by your property code.
All invoices are sent out via email only, but if you need a specific address or vendor ID to appear on the invoice, please enter it here.
All invoices are sent out via email only, but if you need a specific address or vendor ID to appear on the invoice, please enter it here.
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In what county does your property file evictions?
In what county does your property file evictions?
In what county does your property file evictions?
In what county or jurisdiction does your property file evictions?
If your county or local jurisdiction does not appear in the dropdown, please contact our office before submitting this form. Please do not select the wrong county simply because yours is missing. We are continuing to grow in this market and will be adding more jurisdictions as quickly as possible.
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In what county does your property file evictions?
Please be sure to include all Nexus billbox information in the BILLING ADDRESS field above. Failure to do so will result in delays in setting up your property and in receiving your invoices.
Please note that your accounting team or RealPage/Ops support team must send us an invitation to connect through OPS. Until they do that and we add the integration into Nationwide, your invoices will only be delivered via email and our standard payment terms will still apply. If you already have an OPS account setup with our firm (Loebsack & Brownlee), please indicate that in the Notes below so that the onboarding team may lookup the account number and add it to the onboarding request.
Contact Information
Please be sure to put the Manager's Name here...not the assistant manager or anybody else. If you don't have a manager yet, please enter TBD for both first and last name.
THIS SHOULD BE THE PROPERTY'S OFFICIAL PHONE NUMBER, NOT YOUR PERSONAL NUMBER. This number will be printed on legal documents for the attorneys and the sheriff to use to contact you. It will also be visible to tenants, so please do not list a personal cell phone.
This number will not be printed on legal documents and will only be visible to the law firm.
This is the Manager's Email address. Please don't put anybody else's email address here. If you don't have a manager yet, please put TBD.
Billing Contact Information
Please enter the invoice email address
Do you need additional user logins?
Each member of your team who needs access to the online system should have their own login. Please do not share logins as you are using it to electronically sign legal documents. There is no need to re-list the manager or billing contact that you've already listed above. They will automatically be given a username and password.
Assistant Manager goes here unless you do not have one. Please do not put your Regional Manager in this spot; there is another place for that below.
Assistant Manager, Leasing Professional, etc. (not Regional; they go below in the Regional Manager spot)
Leasing Professional, etc. (not Regional; they go below in the Regional Manager spot)
Please provide the name of the person in your accounting department who our controller or accounts receivable manager may contact if needed. This should not be your on-site team or your regional manager; we need a corporate level accounting contact.
Please provide the phone number to the above accounts payable contact or the general number to your accounting department. This should not be your on-site team or your regional manager; we need a corporate level accounting contact.
Please provide the email to the above accounts payable contact or the email that we may use to inquire about unpaid invoices should we not be able to get in touch with the property directly. This should not be your on-site team or your regional manager; we need a corporate level accounting contact.
NAA, AANC, RHS 515, Proprietary, Other
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When you're ready to generate a rep agreement, please choose the appropriate type from the drop down menu.
Please provide the property's general delivery distribution email address in the notes section. This is required for all properties per your corporate office so that we may include that email in all correspondence.
Please share all additional information you would like our team to be aware of. You may also attach support documents below. Please include ALL invoicing requirements in this section. We will send you our W9 and Proof of Insurance during the onboarding process, so no need to request that here. If you have not already take over management or if a sale is pending, please tell us in this notes field the anticipated date of takeover and/or closing.
Please upload a copy of your W-9.
Because you indicated that your property is COVERED under the Federal CARES Act, we need to see a sample copy of your standard 30-day Notice to Vacate letter that you send to residents when they become delinquent.
Please see the note directly below this box for Additional Required Documents. We will be unable to proceed with your registration request until all of these documents are provided.
- >> In the box above, please upload a sample copy of your lease.
- >> In the box above, please upload a copy of your property's deed. This is needed to verify ownership and we are unable to obtain this online. Without verifying ownership, we cannot be sure that we are filing your eviction paperwork correctly.
If you are an agent for owners, we need to verify that you are registered with the Real Estate Commission. Providing your License Number will expedite this process.
Each state has specific requirements regarding licensure. Please include as much information as you can regarding your BIC, PM, or PMIC licensure. Providing actual license numbers will help expedite the process.
Authorized Signer
Our standard policy is to send our representation agreement via Adobe Sign to your Regional Manager or someone more senior for their e-signature. We do not provide PDF copies of our representation agreement via email for wet signature due to security policies we have in place. If your company requires a specific senior-level employee to sign all agreements, please include their name and email address below. Otherwise, we will send it to your regional manager automatically and you will be copied for informational purposes only.
Are you aware of any open or pending cases that our firm is already handling for previous management under this same ownership?
PLEASE NOTE: If there are any open/pending cases for your property that our firm is in the middle of handling, before we can discuss any details of those cases with new management, we need written consent from the actual owners of the property (not previous management or new management) sent directly to our firm (not forwarded or routed through an intermediary) expressing their desire for us to share such information so that we may comply with the Ethics Rules of the Bar (that's because the owner's case information is confidential, and we are not permitted to disclose it just because someone claims that they've been hired by the owner as a Management Company. That directive has to come from the client itself, hence our need for the owner's instructions). There is not a "form letter" per se — we just need clear authority from the owner as to whether they want us to disclose their case information to a 3rd party (new management company), and if so, who they are and what they authorize us to share with them? If your owners have any questions or if they would like to provide such authorization, please have them email ClientRegistrations@LoebsackBrownlee.com with that authorization. Please instruct them to be sure to include the property's legal name and physical address in their email.
Alternatively, you could upload a copy of the Property Management Agreement (PMA) proving that the owners have hired your management company. That can be done right here on this registration form or you could send that to ClientRegistrations@LoebsackBrownlee.com after you've completed the registration process.
By submitting this registration request to Loebsack & Brownlee PLLC (“The Firm”), I certify that I am an employee of the above referenced organization and that I have authority to enter into this agreement or to submit this agreement for approval by an authorized agent who does have authority to enter into agreements on behalf of the owner and/or management company. I have proofread all data above and verified its accuracy. I affirm that I have provided all vendor requirements in the appropriate fields above and that no other requirements will be required of the firm other than those provided above. Further, I grant permission for The Firm to add the email addresses submitted as part of this registration request to The Firm's email list to receive updates and announcements. I understand that I or any other user whose email address is included may unsubscribe from those emails at any time. Upon submission of this registration form, I understand that I am not truly a client of The Firm until after my registration request is approved and my company fully executes a representation agreement.
I understand that no user should ever share their login because this is a security breach and this would also cause someone to be e-signing someone else's name on legal documents. As such, I have requested logins above for ALL team members who need access (including but not limited to Manager, Assistant Manager, Leasing Professional, Regional Manager, Assistant Regional Manager, Corporate Team Members, etc.). If there were not enough spaces under "Additional Logins" I included the extra users in the Notes section.
If you do not receive a confirmation after completing this form, please check your spam/junk mail.
- If you do not see a submit button, this means you have not answered all required questions. Please review your answers and make sure you have selected all required options and answered all required questions.
Administrative
If your property is located in Georgia, we need to see a sample copy of your lease please.
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This field is for validation purposes and should be left unchanged.
